Exhibitor Information
Do not miss out on participating at the premiere neonatal conference.
Hot Topics in Neonatology 2026’s Exhibit Opportunity gives your company the opportunity to spotlight your brand and connect with both new and existing customers.
Exhibit Hall Hours
Sunday, December 6
4:30-6 p.m.
Monday, December 7
7 a.m. to 6:30 p.m.
Tuesday, December 8
7 a.m. to 6 p.m.
Wednesday, December 9
7-10 a.m.
Please note the exhibit hall will be closed on Monday and Tuesday from 11:30 a.m. to 1 p.m.
The Exhibit Hall will host cocktail receptions Sunday, Monday and Tuesday.
Exhibit Setup and Breakdown
Exhibit hall set up is from 11 a.m. to 3 p.m. on Sunday, December 6, 2026.
Exhibit space must be cleared by noon on Wednesday, December 9, 2026.
Key Dates for Exhibitors
Friday, November 20
Deadline for registration form, payment and representative names
Sunday, December 6
Exhibitor set up from 11 a.m. to 3 p.m.
Wednesday, December 9
Exhibitor breakdown by noon
All exhibits will be placed in the Woodrom Wilson Ballroom, alongside food and beverage service.
In-Person Exhibit
$5,000 | Standard Tabletop
Features
- 10’ x 10' exhibit space with a six-foot nonskirted* table, two (2) chairs.
- Three (3) complimentary exhibitor registrations per exhibit, includes access to all general sessions, breakfast and breaks.
- One (1) time list of registrants, including attendee name, company name and contact email (opted in attendees). List shared on the first day of conference.
- Participation in three (3) networking happy hour events and exhibit/attendee engagement activity during the conference.
- Exhibitors will be able to identify their 3 preferred booth locations in the Hall. Assignments will be based on supporter level and on a first come first serve basis.
- Complimentary virtual booth listing which includes company video, link to website, downloadable files and messaging capabilities with attendees.
* Gaylord National Harbor is a linen-free facility.
Giveaways
Customary descriptive product literature and other items of a modest nature may be distributed. Any giveaway with a value of more than $25 must be approved by Hot Topics staff. No giveaways of over $100 will be allowed. Exceptions can be made on a case-by-case basis. No contests, lotteries and/or games of chance allowed.
Food
Any food and beverage provided at your exhibit must be ordered through the Gaylord National. Please contact sarah.parker@gaylordhotels.com.
Audio Visual
For any audio-visual requests, please contact lanora.settles@encoreglobal.com.
Other Considerations
- Additional in-person exhibitor registrations can be purchased for $525 each (if required).
- Additional in-person exhibit space can be arranged for a separate fee if required.
- Additional exhibit space furnishings, electricity, internet, video, sound, and computer equipment are available for an additional fee and must be ordered pre-event with our preferred drayage partner.
- Lead retrieval service is available through Cvent at an additional cost.
- Freestanding displays are permitted if they fit in your designated exhibit space.
Cancelation Policy
A $500 cancelation fee will be applied for any written cancelations received by October 9, 2026. Written notice must be sent to info@hottopics.org. Cancelation after this date will result in forfeiture of the entire exhibitors fee.
Nemours Children’s Health is not responsible for any cancelation or change of fees assessed by hotels, airlines and/or travel agencies.
For More Information
Questions and inquiries about Exhibit Opportunities, contact Emily Smith at emily.m.smith@nemours.org.