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    Exhibitor Information

    Do not miss out on participating at the premiere neonatal conference.

    Hot Topics in Neonatology 2025’s Exhibit Opportunity gives your company the opportunity to spotlight your brand and connect with both new and existing customers. 

    Exhibit Hall Hours

    Sunday, December 7
    4:30-6 p.m.                    

    ​Monday, December 8
    7 a.m. to 6:30 p.m.

    Tuesday, December 9
    7 a.m. to 6 p.m.

    Wednesday, December 10
    7-10 a.m.

    The Exhibit Hall will host cocktail receptions Sunday, Monday and Tuesday.

    Exhibit Setup and Breakdown

    Exhibit hall set up is from noon to 3 p.m. on Sunday, December 7, 2025.

    Exhibit space must be cleared by noon on Wednesday, December 10, 2025.

    Key Dates for Exhibitors

    Friday, November 21
    Deadline for registration form, payment and representative names

    Sunday, December 7
    Exhibitor set up from noon to 3 p.m.

    Wednesday, December 10
    Exhibitor breakdown by noon

    All exhibits will be placed in the Independence Ballroom, alongside food and beverage service.

    In-Person Exhibit

    ON THIS PAGE

    $5,000 | Standard Tabletop

    Features

    • 10’ x 10' exhibit space with a six-foot skirted table, two (2) chairs.
    • Three (3) complimentary exhibitor registrations per exhibit, includes access to all general sessions, breakfast and breaks.
    • One (1) time list of registrants, including attendee name, company name and contact email (opted in attendees). List shared on the first day of conference.
    • Participation in three (3) networking happy hour events and exhibit/attendee engagement activity during the conference.
    • ​Exhibitor will be able to identify their 3 preferred booth locations in the Hall. Assignments will be based on supporter level and on a first come first serve basis.
    • Complimentary virtual booth listing which includes company video, link to website, downloadable files and messaging capabilities with attendees.

    $2,500 | Nonprofit Tabletop

    Features

    • 10’ x 10' exhibit space with a six-foot skirted table, two (2) chairs.
    • Two (2) complimentary exhibitor registrations per exhibit, includes access to all general sessions, breakfast and breaks.
    • Participation in three (3) networking happy hour events and exhibit/attendee engagement activity during the conference.
    • ​All nonprofit exhibits will be placed in the exhibit hall. Assignments are at the discretion of the planning staff.
    • There are a limited number of nonprofit table tops available based on a first come first serve basis.
    • Complimentary virtual booth listing which includes company video, link to website, downloadable files and messaging capabilities with attendees.

    Giveaways

    Customary descriptive product literature and other items of a modest nature may be distributed. Any giveaway with a value of more than $25 must be approved by Hot Topics staff. No giveaways of over $100 will be allowed. Exceptions can be made on a case-by-case basis. No contests, lotteries and/or games of chance allowed.

    Food

    Any food and beverage provided at your exhibit must be ordered through the Marriott Marquis. Please contact the Nemours exhibitor coordinator to make arrangements.

    Audio Visual

    For any audio-visual requests, please contact suzanna.brosey@encoreglobal.com.

    Other Considerations

    • Additional in-person exhibitor registrations can be purchased for $525 each (if required).
    • Additional in-person exhibit space can be arranged for a separate fee if required.
    • Additional exhibit space furnishings, electricity, internet, video, sound, and computer equipment are available for an additional fee and must be ordered pre-event with our preferred drayage partner.
    • Lead retrieval service is available through Cvent at an additional cost.
    • Freestanding displays are permitted if they fit in your designated exhibit space.

    Cancelation Policy

    A $500 cancelation fee will be applied for any written cancelations received by October 10, 2025. Written notice must be sent to Info@HotTopics.org. Cancelation after this date will result in forfeiture of the entire exhibitors fee.

    Nemours Children’s Health is not responsible for any cancelation or change of fees assessed by hotels, airlines and/or travel agencies.

    For More Information

    Questions and inquiries about Exhibit Opportunities, contact Celeste Pina at celeste.pina@nemours.org.