Faculty Resources
The Go-To Source for Event Details and Deadlines
Thank you for being part of the Hot Topics in Neonatology® Conference faculty. This page has been designed as a one stop shop of information and resources for faculty.
All faculty paperwork and forms can be located by logging into your Nemours LMS account on CE.Nemours.org.
Important Dates to Remember
September 4
Remaining speaker paperwork due.
October 23
Travel arrangements complete.
November 1
Draft presentations are due for moderator review.
November 18
Final presentations are due for attendee handouts to download.
November 25
Nemours CE staff will register all faculty for the conference.
December 8-11
Conference dates: All faculty will check-in at in the Speaker Ready Room.
December 18
Travel reimbursement are due.
December 19
Reimbursements processing begins.
All honorariums and travel reimbursement will be submitted to accounts payable for payment on December 19.
Helpful Presentation Tips
- PowerPoint 16:9 ratio
- Headings should be Arial font, color black, and size 49
- Body font should be Arial font, color black, and size 24
- A disclosure slide is not required for this conference. There will be a conference disclosure slide produced
- Copyrighted images are not permitted
- Tables and images should be large enough for audience viewing
- A good rule of thumb is one slide per minute
- For example, a 20-minute presentation would have a maximum of 20 slides
Please make the last one or two slides of your presentation a summary of the most important take home points for attendees — practical tips that can be implemented immediately, upcoming research, etc. Additionally, we request you include a slide of your references.
IMPORTANT — The template provides instructions for protecting your content. Please use the symbols specificed in the document to communicate with attendees what they can and cannot share
Travel
We ask all faculty to use Discount Travel for your travel arrangements. This will allow us to “direct bill” your travel expenses to the conference.
Contact Steve Crandall, Travel Coordinator, at Discount Travel, at (904) 641-4444, extension 201 or scrandall@discounttvl.com to make your reservations.
Please note: We ask that all speakers have finalized and booked their travel by Wednesday, October 23.
Hotel
Nemours Children’s Health will be reserving a hotel room for you at the Gaylord National.
Travel Information form due September 20 will be used to confirm your arrival and departure date for your hotel reservations.
- As a standard, Nemours Children’s will make a reservation as follows for faculty:
Hot Topics in Neonatology® — Arriving December 8 and Departing December 11. - Neonatal Quality at Hot Topics — Arriving December 7 and Departing December 11.
Conference attendees will be able to access an online syllabus through our virtual conference platform. Presentations should be in the form of PowerPoint slides, tables, graphs, or other supporting data that you consider important for a greater understanding of your talk.
Please note: We will not be able to accept re-prints of articles as additions to, or in place of, your handout.
Please cite any relevant articles on a reference list at the end of your talk.
Please provide us with original copies of your handout(s) (in the native PPT file if you are using Powerpoint, NOT a PDF) and bibliography for inclusion in the syllabus no later than November 18, 2024.
New this year for all faculty, can please proceed to the Name Badge Counters in the Maryland Ballroom Foyer to check-in and pick-up your name badge and respective ribbons.
All faculty should report to the speaker ready room located in the Chesapeake Room at least three hours before their scheduled presentation time. This is an opportunity to ensure the audio-visual company has the correct presentation and for any last-minute run throughs, updates and/or corrections.
Faculty will be able to prepare, rehearse, and finalize presentations before submitting to the IT staff in the Speaker Ready Room. Any presentation updates after the due date (November 18) will need to be made onsite in the speaker ready room.
The Speaker Ready Room hours are as follows:
Saturday, December 7: 2–6 p.m.
Sunday, December 8: 7 a.m. to 5 p.m.
Monday, December 9: 7 a.m. to 5 p.m.
Tuesday, December 10: 7 a.m. to 5 p.m.
Wednesday, December 11: 7–10 a.m.
* The Speaker Ready Room will be closed daily from 11 a.m. to noon to accommodate for staff lunch.
Nemours will reimburse expenses that were not direct billed upon submission of the Speaker Reimbursement form with all of your itemized receipts attached. Incidental traveling expenses include taxis, parking and meals outside the conference day. Rental cars are not included and must be preapproved to be an allowable reimbursement expense.
The link to your form can be found within the learning Management system.
Due Date: Travel reimbursement paperwork is due by Wednesday, December 18.
Please note: All honorariums and travel reimbursement will be submitted to accounts payable for payment on December 19.
Post and share all conference related social media with the following official conference hash tag #HotTopicsNeo2024.
Please feel free to also tag @HotTopicsNeo and/or @Nemours
Here are a few presenter template social media posts to help you get started.
Graphic downloads – GIF and PNG.
Please note, these posts should be accompanied by photos of you/your team at the conference.
- I’ll be presenting [insert title of presentation] at #HotTopicsNeo24 this week. Make sure to connect with me to stay in touch.
- Excited to be presenting [insert title of presentation] at the #HotTopicsNeo conference this year. Which discussion are you looking forward to?
- Can’t wait to get to #HotTopicsNeo24 this week and share what I’ve learned about [insert title of presentation]. @nemours